Professors Emeriti Network. We walk what we talk.
Dated 20/05/2024
The document Retention of university email addresses of higher education teachers after retirement. A Statement Paper was published on December 27, 2023. The Professors Emeriti Network now wishes to update these published remarks and to expand our audience to those who have the power to address the issues we raised there. We now believe that losing a university email account is a bigger problem than we thought three years ago when we started working on this problem. In a long-lived society, in fact, it will only become more significant as the environment becomes increasingly digitized. The availability of information technology to access e-services is critically important not only for younger generations but also for seniors 55+.
The problem does not affect all retired professors equally. In fact, some Professors Emeriti are not even aware that a problem exists because their access to university technology has not changed since they left the university. They do not realize what is happening to some of their non-emeriti retired colleagues. Other Emeriti know about the problem but do not want to deal with it, content simply to enjoy the privileges that they themselves have retained.
After retirement, however, some unfortunate non-emeriti professors do lose their university email privileges. They may become aware of the problem only gradually, when they discover that they lost access to the range of e-services that they were used to when fully employed. Often no one had warned them about the consequences of the email account cancellation. This may be because only some universities publish their policies regarding the continued use of the university email accounts after retirement. When affected retirees recognize the problem, they are sometimes embarrassed to request keeping their account and resign themselves to their fate because they think that nothing can be done.
This is unfortunate since it increasingly seems that this practice is neither a “small thing” nor just “pensioners just being overlooked.” Rather, it is something more serious that won’t go away on its own. Some observers even perceive here a form of “digital agism” or “digital discrimination.” See, for example, the article Digital discrimination: Addressing ageism in design and use of new and emerging technologies.
But maintaining the university email accounts of all retired faculty would provide community benefits. It would promote (a) community engagement on campus by retirees, and (b) intergenerational teaching-learning sessions which would include mentoring, enhancing scholarly publications, and the development of innovative programs.
Professors Emeriti have an obligation to raise these concerns. It is only fair that, in the interests of the many retired colleagues who do not bear the title of Emerita/Emeritus, we call on university administrations to stop canceling university email accounts of non-emeriti professors when they retire. Indeed, we are not asking anything for ourselves since we have indeed retained our former access to university information technology. As a result, we understand its critical importance for those retired faculty who wish to remain active. Moreover, we salute those universities that already maintain university email accounts of all retired faculty and consider those institutions truly age-friendly.
Therefore, we kindly invite the university executives to become sensitive to this problem and, if necessary, to take steps to make the universities more age-friendly. Universities taking such steps will become an even more important component of the silver economy. We invite professors emeriti to support this initiative and join the group of Supporters.
Thank you for your consideration.
Sincerely yours,
Professors Emeriti Ethical and Legal Aspect Group
Dr. Lucija Čok, Professor Emerita, Former Rector, University of Primorska, Slovenia
Coordinator, Professors Emeriti Ethical and Legal Aspect Group (since November 8, 2021), Professors Emeriti Network
Dr. Luigi Campanella, Professor Emeritus, Department of Chemistry, Sapienza University of Rome, Italy, Past General Secretary, European Association of Professors Emeriti – EAPE & Chairman, Ethics Committee, General Secretary, EAPE Italy
Dr. Jože Gričar, Professor Emeritus, University of Maribor, Slovenia, Secretary, Professors Emeriti Network, Secretary, eSeniors 55+ Network, Secretary, Using Digital Technologies for Active Aging Initiative
Dr. Carole-Lynne Le Navenec, Associate Professor Emerita,, University of Calgary, Canada,
Previous program Director, University of Calgary Retirees Association (UCRA), Board Member and Chairperson of their Later Life Learning Committee, College and University Retiree Associations of Canada – CURAC, Editor, Academic For Life, University Affairs
Dr.Dr.Hc Heinrich C. Mayr, Professor Emeritus, Former Rector, Alpen-Adria-Universität Klagenfurt, Austria, Application Engineering Research
Dr. Gregory M Sadlek, Professor Emeritus/Dean Emeritus, College of Liberal Arts and Social Sciences – CLASS, Cleveland State University, OH, United States of America
RollandSadlek@gmail.com
Supporters
Dr. Walter Archer, Professor Emeritus
University of Alberta, Edmonton, Alberta, Canada
President, College and University Retiree Associations of Canada – CURAC
Book Review Editor, Canadian Journal of Higher Education
Walter Archer
Dr. Ágnes Bene, Assistant Professor
Department of Gerontology, Faculty of Health Sciences, University of Debrecen, Hungary
Ágnes Bene
Dr. Kathryn L. Braun, Professor of Public Health and Social Work
Barbara Cox Anthony Endowed Chair on Aging, Thompson School of Social Work & Public Health, University of Hawaiʻi at Mānoa, United States of America
President, Active Aging Consortium Asia Pacific
Kathryn L. Braun
John Brennan, Professor Emeritus
Open University, United Kingdom
Teaching Fellow, International Centre for Higher Education Management, University of Bath, Bath
John Brennan
Dr. Patricia Brownell, Associate Professor Emerita of Social Service
Fordham University, New York City and Emerita Scholar, Ravazzin Center on Aging, United States of America
Patricia Brownell
Dr. Kenneth D. Craig, Professor Emeritus of Psychology
University of British Columbia, Canada, Director of the BC Pain Research Network
Kenneth D. Craig
Department of Social Sciences and Social Work, Faculty of Health Sciences, University of Debrecen, Hungary
Mihály Fónai
Dr. Peter Glavič, Professor Emeritus
University of Maribor, Slovenia
Member, Engineering Academy of Slovenia
Contact Person: Age-Friendly University Global Network
Peter.Glavic@UM.si
Peter Glavič
Dr. Gloria Gutman, Research Associate and Professor Emerita
Simon Fraser University, Vancouver, British Columbia, Canada
Gloria Gutman
Dr. Damir Kalpić, Professor Emeritus
University of Zagreb, Faculty of Electrical Engineering sand Computing, Department of Applied Computing, Zagreb, Croatia
Member, Croatian Academy of Engineering
Damir Kalpić
Dr. Lawrence H. NItz, Professor
Department of Political Science, The University of Hawaii at Manoa, United States of America
Director, Manoa Political Internship Program
Lawrence H. Nitz
Bridget Penhale, Associate Professor/Reader Emerita
School of Health Sciences, University of East Anglia, Norwich, United Kingdom
Bridget Penhale
Dr. Michelle M. Porter, Professor, Faculty of Kinesiology and Recreation Management
University of Manitoba, Winnipeg, Canada
Director, Centre on Aging & Age Friendly University – AFU Committee Chair
Michelle M. Porter
Dr. Bernhard Schrefler, Professor Emeritus
Department of Civil, Environmental and Architectural Engineering, University of Padua, Italy
Bernhard.Schrefler@DICEA.UniPd.it
Bernhard Schrefler
Dr. SHIN Gyonggu, Professor Emeritus
Jeonnam National University, Gwangju, South Korea
Director, Gwangju International Center
SHIN Gyonggu
Gaetano Thiene, M.D., Professor Emeritus of Cardiovascular Pathology
University of Padua, Italy
Gaetano Thiene
Dr. Tamás Vertse, Professor Emeritus
Department of Applied Mathematics and Probability Theory , Faculty of Informatics, University of Debrecen, Hungary
Tamás Vertse
Supporters List to be updated.
Age-friendly universities
where professors retain their email accounts upon retirement
Australia
University of New England, Armidale, New South Wales
University of Queensland, Brisbane
Austria
Modul University, Private University Vienna
Belgium
Canada
University of Alberta, Edmonton
University of British Columbia, Vancouver
Lakehead University, Thunder Bay, Ontario
University of Manitoba, Winnipeg
McGill University, Montreal, Quebec
McMaster University, Hamilton, Ontario
University of Toronto, Faculty Association, Ontario
University of Victoria, Victoria, British Columbia
Denmark
University of Southern Denmark, Odense
Finland
France
India
Indian Institute of Technology Gandhinagar, Gujarat
Ireland
Italy
Japan
Okinawa Institute of Science and Technology Graduate University
South Africa
Sweden
Switzerland
The Netherlands
United Kingdom
London School of Economics and Political Science
United States of America
Arizona State University, Phoenix
University of California, Berkeley
University of California, Irvine, Center for Emeriti & Retirees
University of California, Riverside
University of California San Francisco
University of Southern California, Los Angeles
University of Colorado Boulder
University of Denver, Colorado
Yale University, New Haven, Connecticut
Florida Atlantic University – FAU, Boca Raton
Florida State University, Tallahassee
Emory University, Atlanta, Georgia
Georgia State University, Atlanta
Spelman College, Atlanta, Georgia
University of Hawai‘i at Mānoa
Bradley University, Peoria, Illinois
University of Illinois, Springfield
University of Illinois, Urbana-Champaign
Western Illinois University, Macomb
Indiana University, Bloomington
Ball State University, Muncie, Indiana
University of Kansas, Lawrence
Western Kentucky University, Bowling Green
University of Massachusetts Amherst
University of Massachusetts, Boston
Tufts University, Medford, Massachusetts
Ferris State University, Big Rapids, Michigan
University of Missouri, Kansas City
Princeton University New Jersey
Columbia University, City of New York
Fordham University, New York City
New York University, New York
State University of New York at Buffalo
Oregon Institute of Technology, Klamath Falls
Carnegie Mellon University, Pittsburgh, Pennsylvania
University of Pittsburgh, Pittsburgh
North Carolina State University, Raleigh
Cleveland State University, Ohio
Texas A&M University, College Station
Texas State University, San Marcos
University of Vermont, Burlington
University of Virginia, Charlottesville
University of Wisconsin-Madison, Madison
Australia
University of New England, Armidale, New South Wales
Honorary Titles and Awards Rule.
The University of New England’s (UNE’s) teaching, research and associated academic endeavours are enriched by its relationships with former staff, with members of its alumni, as well as its wider academic and locational community, and with individuals of distinction who by their achievements in their field have enhanced and strengthened the University’s reputation nationally and internationally. This Rule provides for the award of honorary titles and awards to acknowledge those connections and their contributions, and outlines the privileges that are attributed to the awards of honorary titles of the University.
This Rule applies to all UNE Representatives, affiliates and to former UNE staff, as well as to individuals from outside the University who meet the criteria for the respective award.
The titles are: Emeritus/Emerita Professor; Distinguished Professor; Adjunct titles.
Contact:
University of Queensland, Brisbane
Information, services and support for UQ staff. Keeping staff email after you leave UQ.
If you’re a retiring academic, you can keep your UQ email address. Ask your School Manager or HR manager to submit an IT request. TS will make sure your email service is not affected. Accounts with no activity for 12 months will be closed.
Contact:
Information Technology Services
Austria
Modul University, Private University Vienna
Professor Emeritus Guideline Establishment of the Honorary Title.
The rank of Professor Emeritus is an honorary appointment awarded by the University Board upon retirement to a distinguished tenured faculty member at the rank of Associate Professor or Full Professor, with at least 10 years of full-time service to MODUL University Vienna.
To be considered for Emeritus status, a faculty member may be nominated by any fulltime, tenured faculty member or academic administrator after retirement or written
notification of faculty member’s intent to retire.
The Professor Emeritus may be given use of University facilities and services as approved by appropriate administrative authority and consistent with available fiscal and personnel resources. The benefits and services may include:
retain his or her University email address and services;
use of the University’s library. Any resulting fees for library loans or other library
services with costs will be the responsibility of the individual;
listing of his or her name in the University directory.
Contact:
Information Systems Services
Information Technology Services (IT-Center). Account and password information.
The IT services of the university can be used free of charge for teaching, research and study. However, a user permit/ an account with the corresponding access data is required.
Emeritus university professors and retired academic staff may continue to use the personal account and apply for an extension after five years.
Contact:
Service Desk / Service-Hotline
Belgium
What happens to your KU Leuven mailbox when you leave the University?
The period of continued access to your KU Leuven mailbox depends on your staff category.
When you retire or acquire emeritus status, your mailbox will be retained as long as you reconfirm its use annually. You do this via an email that you receive from KU Leuven.
Contact:
Canada
University of Alberta, Edmonton
Once your employment with U of A ends, your account will be off-boarded following the standard U of A process. At that time, if you are academic teaching staff with an appointment with a defined end date, your account will be granted a 10-month grace period after your contract ends to retain your employee qualification. This extended access allows you to continue utilizing resources and materials related to your teaching responsibilities for a subsequent appointment.
If you are a professor emeritus, your account will not change and you will continue to have the same functionality as an employee account.
Contact:
Association of Retired Academic Staff
University of British Columbia, Vancouver
Emeritus status and post-retirement appointments.
Emeritus status is granted upon the recommendation of Senate to retiring faculty members and librarians who hold ongoing positions and whose combined age plus years of service to the University equal 70 or more at the time of retirement or resignation, provided their Dean is in support of the status.
If you retire from UBC, Faculty Relations will work with your Dean’s Office to arrange for your name to be forwarded Senate for consideration for emeritus status.
Arrangements can be made with your department to continue email access on the UBC FAS mail system.
Contact:
Lakehead University, Thunder Bay, Ontario
Retired Faculty. Email Policy.
When retirement occurs, the email account can be kept by the account holder.
Professors Emeriti are allowed the same privileges as regular staff in terms of access.
TSC recommends that they use the title Professor Emeritus in their signature to indicate their status.
Contact:
University of Manitoba, Winnipeg
Retiree email request. Information Services and Technology
All University of Manitoba retirees can have a University email account (Firstname.Lastname@UMR.UManitoba.ca). Senior Scholars and Professors Emeriti can keep their original email account.
Contact:
Dr. Michelle M. Porter, Professor, Faculty of Kinesiology and Recreation Management
Director, Centre on Aging & Age Friendly University – AFU Committee Chair
Senior Scholars and Professors Emeriti Project. Survey findings summary report. Centre on Aging, University of Manitoba, December 2023: 10.
Retiring. Programs and services for retirees with post-retirement benefits.
McGill University, Montreal, Quebec
Retiring. Programs and services for retirees with post-retirement benefits.
As a retired employee, you still have access to certain services and programs at McGill. For example:
You get to keep your ID card, which gives you continued access to McGill libraries and other facilities on campus.
You have unlimited access to your email account (first.last@mcgill.ca) and to personal and employee menus in Minerva. For more information, please refer to: What IT services can I access after I leave McGill?
Contact:
McMaster University, Hamilton, Ontario
McMaster University Retirees Association. Email, computing & connectivity.
As a McMaster University retiree, your “@mcmaster.ca” email account (McMaster Mail) is provided to you free of charge for life.
Note: should your McMaster Mail account remain inactive for 13 months or longer, it will be subject to deletion without notice.
Contact:
University Technology Services
University of Toronto, Faculty Association, Ontario
Message to Retirees, April 17, 2024
For the five-year period from July 1, 2024 to June 30, 2029, all faculty members and librarians will be offered upon their retirement, full reimbursement by the university for the one-time purchase of a personal Microsoft Office package with a perpetual license for one computer. This will be offered regardless of whether the retiring faculty member or librarian will continue to be actively engaged in activities at the University.
The University Administration agrees to provide support for the transition from an existing University of Toronto Microsoft 365 license to a personal Microsoft Office license when a faculty member or librarian retires.
The arrangements outlined in item 1 may be renewed or extended beyond June 30, 2029, by mutual agreement between the Administration and UTFA.
Retirees who continue to be actively engaged will continue to have access to Microsoft 365 until their active engagement ends. They can choose at any time prior to the end of their active engagement to purchase a personal license and receive full reimbursement in accordance with item 1.
Contact:
Faculty Association University of Toronto
University of Victoria, Victoria BC
Office of the Vice-President Academic and Provost. Guidelines for Librarians and Faculty Emeritus.
University will seek to engage retirees who are willing and able to make significant contributions in research, teaching and other important aspects of the life of the university. This objective will no doubt be pursued through many avenues; however, one important aspect of that engagement can be found in continued association with the University through its academic programs.
When a Faculty Member or Librarian decides to retire from the University, Senate Policy provides that he or she will be offered the title of “Emeritus”. In the case of a Librarian, the title will be Librarian Emeritus; a Faculty Member will retain his or her academic rank or position, with “Emeritus” added. While the title does not imply legal or contractual obligations, it is an expression by the University and the Faculty Member or Librarian of their mutual desire to maintain a public and ongoing affiliation.
Their email accounts will be continued. Library privileges will continue.
Contact:
Faculty Association Office
Denmark
University of Southern Denmark, Odense
Upon the resignation of an associate professor or a professor, an emeritus arrangement may be established in connection with a retirement agreement if there is agreement between the university (a faculty / institution) and the person concerned.
The agreement will typically be concluded for a 2-year period and with the option of renewal.
The university offers access to computer and IT service.
Proposals for emeritus agreements are submitted to the relevant union representative (TR) before final decision in accordance with the contract’s right of appeal.
The Heads of Departments agree on Emeritus Association.
Contact:
Technical and pedagogical hotline at SDU
Finland
Professors Emerita and Emeritus.
As a rule, retired professors are offered so-called emeriti-agreement. However, a retired professor may use the title emeritus / emerita also without a special agreement.
By signing the “Agreement on conducting professor Emerita/Emeritus activities”, the professors remains an integral part of the Aalto community, and is provided with following services:
Personal ID for the Aalto IT systems
@Aalto.fi -email address
Use of Professor Emeriti Lounge and its services
Contact:
The email account and access to ICT tools and support are connected to an emeritus agreement, which is signed by the Rektor (the university president); emeritus agreements are worked out with retired, active professors and are renewed annually (if the professor is still active, i.e. shows publications, advises or runs major research projects or programs, gives special courses, supervises doctoral students, etc.). Emeritus agreements are negotiated individually.
Contact:
France
American University of Paris, France
Faculty Emeriti. Office of Information Technology.
All AU faculty, staff, and students are provided an Office 365 email account using an address in the format of username@american.edu.
We strongly urge you to take full advantage of the rich features of Office 365, a robust suite of applications that includes email and many other collaboration tools, such as OneDrive and OneNote.
Individuals granted Emeritus status are eligible to retain their AU user account and access to AU’s General Systems for life, provided the account is in good standing with an unexpired password.
Contact:
Office of Information Technology’s Help Desk
India
Indian Institute of Technology Gandhinagar, Gujarat
Information Systems and Technology Facilities. Email Deletion/Retention Policy.
Suppose a career faculty leaves IITGN after ten years after the probation period. In that case, s/he will be provided with continued access to their IITGN email account in its full function forever. However, s/he will be removed from all email groups.
Contact:
Information Systems and Technology Facilities
Ireland
Information Systems Services. DCU Staff Account Information. Retiring DCU Staff Information.
Staff members that retire from DCU are entitled to keep the following;
DCU Email address
Loop Access (limit of 4 year moving archive)
Library access
Core Payslips
Eduroam
Option for personal purchase of IT devices/software.
They are not entitled to the following;
DCU Staff mailing list
Network Drives
PC/Laptop/Printer/Software support.
Contact:
Retired Staff Association. Retired Staff Services.
The UCD.ie e-mail address may be maintained by those starting retirement. For those who did not retain the address an application may be made to access one now. The procedure is quite simple for those in receipt of a UCD pension.
Having a UCD.ie e-mail address will enable you to access UCD Connect.
Retired staff continue to receive support from IT Services. The staff are very helpful with internet and computer problems. Retired staff can retain use of Sophos as their anti-virus software.
IT Services at UCD may occasionally hold classes for retired staff. When this occurs members of the UCD Retired Staff Association will be notified through e-mail.
Staff Retiring From University of Galway.
Your Campus Account will not be expired, and access to your email account will remain. We do however recommend that you set an Out of Office message on your University of Galway email account as soon as possible.
Once retired your email address will be added to the Retired Staff Dynamic Distribution List and be kept up to date on all emails sent to this Distribution Group, helping you keep informed with ongoing activities from the Retired Staff Association.
Contact:
Information Solutions and Services Department
Italy
Central Administration, General and Legal Affairs Office. Regulations concerning the figure of the senior scholar of the Studium Patavinum.
Article 3: Email and Services. The title of “Senior Scholar” has a symbolic value, without legal effects regarding the establishment of employment relationships or provision of services with the University of Padua. The “Senior Scholars” maintain a personal account on the domain @unipd.it, with which they can receive email and access the services and resources, including online of the University Library System of Padua (SBA).
Regulations for the conferral of the title of Emeritus Professor and Honorary Professor
Article 4: Benefits: The Emeritus Professor and the Honorary Professor are granted access to the University’s computer network, library services, and email account.
Contact:
Central Administration, General and Legal Affairs Office
Japan
Okinawa Institute of Science and Technology Graduate University
Retirement. Emeritus Professor.
OIST will apply the title Emeritus Professor indefinitely to all full-time faculty upon retirement, including those who have retired early. This comes with no salary, but with access to OIST resources and limited privileges for a period of five years, which may be renewed in negotiation with the President. Entitlement to emeritus status and access to OIST resources is conditional upon adherence to Japanese law and University policies, rules, and procedures. The President may rescind both emeritus status and access without notice in the event of a violation.
Contact:
South Africa
Human Resources. Emeritus Professors and Emeritus Associate Professors.
Any academic who retires as a Professor or an Associate Professor, after at least ten years’ service at the University may be elected by Senate to emeritus rank, which is a life-long status.
Emeritus staff may apply for UCT email account (see UCT role model: Staff) and Library membership as for academic staff.
Contact:
Sweden
Regulations on the activities of retired professors. IT resources and assistance.
Lund University welcomes retired professors to continue their activities at the
University and thus continue to offer their unique skills built up during their
Professorships.
Professor emeritus/emerita is a title available to all professors who resign from an
indefinite term post when they reach retirement age.
Contact:
Switzerland
Becoming an emeritus professor.
Upon reaching the standard retirement age, professors at the University of Basel are awarded emeritus status.
If required, emeritus professors can also retain both their university email account and UNIcard, which will have all the same functionalities as those of staff members. For the first three years after attaining emeritus status, professors will also have access to the university’s standard software licenses and to support from its IT services. Access can be extended at the end of this period upon request. Access to the Basel University Library services is also available to emeritus professors as needed, as well as to the corresponding licensed e-media, for which an active Unibas account must be held for the purposes of authentication.
Contact:
The Netherlands
Emeritus University Professors. UvAnetID and email for retired employees.
University Professors are leading professors who have demonstrated excellence in research, teaching and social impact. Once retired, they are referred to as Emeritus University Professors.
(Future) retired employees of the UvA can request a UvAnetID and email for retired employees themselves. This allows you to (continue to) use the Digital Library, Wi-Fi, and a new UvA email address (if you request it).
Contact:
United Kingdom
London School of Economics and Political Science
Academic. Emeritus Status.
Emeritus status is conferred automatically on all full Professors, Professorial Research Fellows, Professorial Lecturers and Professors in Practice upon full retirement, subject to them having been employed at the LSE for a minimum of four years.
Active Emeritus Professors will retain their LSE email address and ongoing access to the standard School software provision – which currently includes Office 365 tools such as Teams, Word, Excel, etc.
They are entitled to the technical support services provided to all LSE staff and students and to internal DTS web content, which includes help articles on a wide range of technology matters.
Active Emeritus Professors retain full LSE Library membership and retain all staff privileges, including borrowing and access to electronic resources. They are entitled to support from Library staff either in person or by email. Librarians can provide specialist advice and support on finding and using resources through LSE Library and beyond. They can also provide support and advice on academic publishing.
Contact:
Human Resources. Emeritus Academic Regulations.
When a professor leaves the University, consideration should be given locally as to whether they might be eligible to be awarded the title of Emeritus Professor. The professor will normally be offered the title of Emeritus if
(a) they have at least 20 years’ service to the University including at least 5 years as a professor; or
(b) they have been a professor for at least 10 years.
No professor shall be granted an Emeritus title if any of the following apply to them:
(a) they take up employment at another higher education institution (HEI) at any time. This does not include an award of visiting or honorary professorship, or a fixed term position for less than 12 months with any HEI, provided (in all cases) that only a modest honorarium is paid.
(b) at the date they leave the university they have a live disciplinary record or are leaving the university with a disciplinary investigation pending.
(c) are guilty of any fraud or dishonesty or act in any manner which in the university’s opinion brings or is likely to bring the University into disrepute or is materially adverse to the university’s interests or business.
If the Emeritus Professor is offered honorary status, they will be required to sign an honorary contract setting out the terms of the relationship and to provide access to University facilities (such as a University email address, IT user ID, and/or Ucard)..
Contact:
University Information Services. IT Help and Support. Email address allocation and retention policy.
A Professor or Reader who retires after reaching the age of sixty shall become an Emeritus Professor or Emeritus Reader, as the case may be, without statutory duties or powers. This regulation shall apply mutatis mutandis to the Vice-Chancellor, the Registrary, the Librarian, the Director of the Fitzwilliam Museum, and on retirement.
Individuals who will be leaving and do not hold honorary or emeritus titles, and are not members of the Regent House, but who will continue actively to contribute to the University’s mission, may apply to retain their email account.
Contact:
University Information Services (UIS)
Staff who are leaving. Emeritus Professors.
In recognition of distinguished service to the University of Exeter, the title of Emeritus Professor may be conferred on a Professor of the University at or after retirement.
The title Emeritus Professor will allow the retiring professor to maintain their IT and Library access but it does not confer any rights to an office or desk space.
Contact:
United States of America
Arizona State University, Phoenix
Academic Affairs Manual (ACD). Benefits of Emeritus Status.
Tenured faculty and academic professionals on continuing appointment may be awarded the title “Emeritus” at retirement. Eligible faculty members will have served the university for a substantial length of time (typically considered to be ten years or more). A department may also recommend that the title “Emeritus” be bestowed on a nontenured faculty member at retirement.
Benefits of emeritus status include:
Access to library.
Continued access to the university’s electronic mail systems and to the centrally provided academic computing facilities, as long as the individual pays all in-home expenses and upon recommendations of the department chair and approval by the dean.
Contact:
Information Technology Services
Retiring Faculty Resources and Emeritus Status Requests.
Emeritus is an honorary status granted to faculty who have made exceptional contributions to the university and their discipline. It is considered a distinction to retain this title after retirement. Faculty may be considered for emeritus status if they have served 15 years or more at the University of Arizona.
Emeritus faculty are entitled to library services, email, access to parking, access to certain equipment and technological resources within their academic unit, and other benefits that the university grants to retirees.
It is strongly recommended that faculty request emeritus status early within their final year before retirement. Once the request has been submitted to Arizona Cultivate, a minimum of three months is required for this type of request to be reviewed by all necessary parties before a final decision is provided in a letter from the President.
Contact:
Information Technology Services (UITS)
University IT. Technology Resources for Emeriti Faculty and Staff.
As a Stanford University emeriti/ae, you can maintain your full-service SUNet ID free of charge. A SUNet ID identifies you as a current member of the Stanford community. It provides privileges to use services such as email, calendar, web services, and more.
The SUNet ID is an account name that identifies you, uniquely and permanently, as a member of the Stanford community. It is recorded in Stanford business systems and is visible to university employees.
University of California, Berkeley
Retiree bMail Service is for staff and academic retirees of UC Berkeley who would like to maintain their current Berkeley email account after their 90 grace period. Emeriti continue to have an active affiliation with the university, and therefore do not need to purchase this service to keep their bMail account.
Retirees who are actively volunteering for a campus department may also be eligible for free bMail service through their department. Please contact your department directly to inquire about this.
Those who do maintain an active Berkeley email address will be able to subscribe and/or renew their LastPass Premium subscription for free.
In order to provide this access and support the first year service cost is $82.50 and includes $10.25 set-up fee. The annual renewal rate is $72.25. This funding provides on-going support and advocacy to continue access to bMail for retirees.
Contact:
University of California Berkeley Retirement Center
University of California, Irvine, Center for Emeriti & Retirees
Retiree UCInetID Self-Service. Office of Information Technology
All eligible UCI Faculty and Staff Retirees have the option to maintain UCInetIDs and email addresses through sponsorship via the UCI Center for Emeriti & Retirees (CER). This benefit enables you to maintain key contacts, register for programs, obtain a discounted rate on parking permits as well as other discounts, and access library and OIT services on campus. CER will keep your email on a confidential listserv and only send you updates about any benefit changes, pension and medical plan information and programs available to you as a retiree.
Contact:
Office of Information Technology
University of California, Riverside
UC Riverside Emeriti & Retirees Associations, Email4Retirees Program
All of the following four (4) conditions are required to maintain or reactivate an UCR email account.
1 Retire with 5 years of service at the time of retirement with UC (any UC location) and retire from UC Riverside;
2 Retire at an age greater than or equal to 50;
3 Retire in good standing;
4 The retiree must become a dues-paying member of the UCR Retirees’ Association (UCRRA).
Contact:
University of California San Francisco
Retirees’ Email Address Retention Policy.
Full-time faculty may retain their existing email address.
Full-time staff may retain their existing email address. It is recommended that staff set their email to auto-reply for the first month after retiring and include a message regarding a current point of contact at the University for work-related matters.
Using the University’s electronic communication systems is a revocable privilege. Users must adhere to applicable University policies and procedures for ITS and Human Resources at all times when accessing University email.
Contact:
University of Southern California, Los Angeles
Frequently Asked Questions. May I have access to my email in retirement?
E-mail accounts are a privilege granted to retiring faculty in good standing with their schools and who completed at least 10 years of benefits-eligible employment at the university. For more information, please see the Gold Card requirements.
Contact:
University of Colorado Boulder
College of Arts and Sciences Faculty and Staff Site. Faculty Retirement.
Upon retirement, any administrative officer or any professional member of the faculty, in accordance with normal faculty review procedures or by approval of the Board of Regents, may be allowed to retain his/her title with the description ’emeritus’.
Retirees are eligible to keep their campus e-mail accounts. Automatically with slight delay during transition.
Retirees maintain their library privileges. Access remains the same, automatically.
Contact:
Office of Information Technology
University of Denver, Colorado
Your DU email account will remain active throughout retirement as long as you utilize it. You may have DU emails forwarded to another email account.
Contact:
Yale University, New Haven, Connecticut
Office of the Provost. Rights and Privileges for Retired Faculty.
Retired tenured faculty are entitled to keep for their own use computers provided for them by the university prior to their retirement.
Retired tenured faculty continue to hold a Yale email address and have library privileges and remote access to the Yale network for online library resources.
Contact:
Florida Atlantic University – FAU, Boca Raton
Office of Information Technology. Accounts and Access.
Retiring faculty are eligible to keep their FAU email address after leaving the University. The faculty member must make the request with Human Resources at the exit interview.
Contact:
Office of Information Technology
Florida State University, Tallahassee
Policies and Procedures. Electronic Mail Policy
Retired employees may continue to use their @fsu.edu email account upon retirement from the university. Such use by retired employees may be discontinued for (1) inactivity as provided herein or (2) misuse as provided by university policy or law e.g., commercial use, system damaging use, etc. Requests may be submitted by the retired employee, or for retired staff employees by the department or university, as provided herein, to disable access to @fsu.edu email account. Retired employees that continue to have access to their @fsu.edu email account will maintain access unless the account is inactive for a one-year period. At such point, the retired employee will then be contacted using all email addresses on file for them to request that the account be accessed for another year. After the inactivity notification the retired employee will have thirty (30) additional days to provide notice to the university before the account will be disabled..
Contact:
Emory University, Atlanta, Georgia
Human Resources. Additional Retiree Benefits.
Continuation of your Emory e-mail address which can be accessed via the Outlook Web Application.
Retired Emory faculty and staff may continue to view library websites and the library catalog (discoverE). Contact individual libraries for borrowing privileges. Remote access to electronic resources and databases is not a benefit, but retired Emory faculty and staff are welcome to come into the Emory Libraries to use designated workstations to access electronic library resources.
Contact:
Office of Information Technology
Georgia State University, Atlanta
Faculty, Staff and Student Employee Account Access. Technology Services, Faculty & Staff Office 365 System Policies.
Retired faculty, staff and emeriti will continue to maintain account access as the current policy allows.
Contact:
Spelman College, Atlanta, Georgia
Spelman Technology Services. Email Usage and Retention Policy.
Access to the College’s email is disabled at the time of separation from the college, except for those who separate upon retirement.
Contact:
Spelman Technology Services – Contact Us
University of Hawai‘i at Mānoa
Information Technology Services. Retiring Faculty/Staff, and Emeriti.
Faculty and Staff who retire from UH, as well as Emeriti, are allowed continued use of their UH Email Account. Use of the UH Email Account is subject to an annual renewal. Email reminders will be sent to Retirees and Emeriti regarding their respective upcoming renewal deadline.
Contact:
Bradley University, Peoria, Illinois
Retired faculty and staff retain their email rights and privileges upon request. Accounts that have had no activity for six months are removed.
Contact:
University of Illinois, Springfield
Information Technology Services, IT Policies, Procedures & Guidelines.
Retirees and emeriti faculty are eligible to keep their UIS accounts for life. Their accounts will not be de-provisioned, unless requested by the employee.
Contact:
Information Technology Services
University of Illinois, Urbana-Champaign
Human Resources. Retirement, Benefits & Services, Technology Services
After you retire (assuming you are entered correctly in Banner as being retired), you will still have access to the following University services and see no interruptions in service:
University email access (more detail available at Identity Management, Exchange Email after Retirement).
Office 365 on the web (A1 license) Identity Management, Exchange Email after Retirement
Wireless (Illinoisnet)
Campus network access through the campus VPN system
University library courtesy card
Contact:
Western Illinois University, Macomb
University Technology. Electronic Mail (Email) Policy Clarification for Retirees and Alumni.
The Electronic Mail (Email) Policy states that retirees and alumni will be permitted the benefit of retaining email addresses. These accounts will be disabled if determined to be inactive for more than 180 days.
You will continue to be able to access such privileges as before using your ECom username and password. This email policy will not affect access to services such as the library catalog and subscription databases
Contact:
Indiana University, Bloomington
Access to IU resources for official IU retirees. University Policies.
If you had an email account before your retirement, you don’t have to do anything to keep your account active. If you want to request your first email account after you retire, see Create your first IU computing accounts (admitted students, faculty, staff, affiliates, and those returning to IU).
Retired faculty have access to IUware and IUanyWare.
Retired emeriti faculty: Eligible for Microsoft 365 A5 licenses, which include full use of Microsoft 365, including installation of desktop versions of Microsoft 365 for installation on personal computers.
Retired faculty and staff: Eligible for Microsoft 365 A1 licenses, which provide 100 GB of OneDrive storage space and use of online apps in Microsoft 365 at IU. This does not include access to desktop versions of Microsoft 365 for installation on personal computers.
Contact:
University Information Technology Services
Ball State University, Muncie, Indiana
Human Resource Services. Emeritus/Emerita Status and Benefits.
Must be at least 62 years of age and have at least 15 years of continuous full-time employment.
Retain position title with the addition of Emeritus/Emerita.
Maintain Ball State email account.
A life-time tag for free parking (yellow or green lot) – contact Parking Services for further details.
May participate in faculty meetings.
Contact:
Payroll and Employee Benefits
Tech Services After Leaving the University (Retirees and Emeritus)
Paid emeritus are eligible for the same ITS Help Desk support that is provided to current faculty/staff.
Retirees and unpaid emeritus are eligible for ITS Help Desk support for their HawkID, Duo, and Office 365 email accounts (only through Outlook on the web – browser-based email access).
Personal devices are generally not supported for retirees, unpaid emeritus, or paid emeritus except for UI-specific services (e.g., Duo, Outlook, etc.)
As a University of Iowa retiree, your HawkID will remain active to allow you to
access various services and computer discounts (see below for more information).
Therefore, ITS recommends that you continue to update your HawkID password when you are notified that it will expire.
Contact
Information Technology Services (ITS)
University of Kansas, Lawrence
Information Technology. Information for Retirees.
Emeritus and other retirees who maintain a campus presence may be eligible for additional services, including access to select systems and full technology support through the Technology Support Centers.
Contact:
Information for Retirees
Western Kentucky University, Bowling Green
Retiree email accounts will remain active and available for use by the retiree upon retirement. Retirees must access the account every 6 months to keep it active. This applies only to employees officially classified as “Retirees” by Human Resources. Email addresses for retirees are in the format of firstname.lastname@wku.edu. Retirees should login to webmail using their email and password.
Contact:
Information Technology Services
Privileges for Professors Emeriti. Email and IT.
A faculty member is eligible for emeritus/a status upon retirement when the faculty member (a) retires from a tenured faculty, Professor of the Practice, or Professor in Residence position after faithful service (at its core, faithful service means service in keeping with Harvard’s fundamental institutional values), (b) has reached the age of 60 or more, and (c) has a minimum of five years of continuous service immediately preceding retirement. If these conditions are determined to have been met, the faculty member is eligible to hold the title of Professor of [Department], emeritus/a upon retirement.
Professors Emeriti maintain FAS email accounts and network access. They may continue to make use of services provided by Harvard University Information Technology, including desktop support, research computing, hosting, and other services as needed while working in space provided by the FAS. They also continue to be able to use their Harvard ID card to make use of Harvard’s computer and associated purchase programs.
Contact:
University of Massachusetts Amherst
Information Technology. IT Guide for Retired Faculty & Staff.
Below is an overview of the services UMass Amherst Information Technology offers UMass Amherst retirees.
The information generally applies to retirees after they leave the university. Emeritus and other retirees who maintain a campus presence may be eligible for additional services. When specified, a valid University use case is any use done at the direction of, or to the direct benefit of, the University of Massachusetts Amherst.
Some Library resources are blocked from being accessed from non-UMass IP addresses. Library Proxy access allows people to authenticate and access Library resources while using non-UMass IP addresses (from home, for example). Proxy access is automatically available to retirees with an active NetID. Retired faculty can access content the same way they normally do from the UMass Amherst Libraries website. When they perform a database search, they will be prompted for their NetID to access selected content.
Contact:
Information Technology Program
University of Massachusetts, Boston
Information Technology, Email for Faculty & Staff
Faculty members who retire may keep their UMass Boston email accounts for life.
Staff members who retire and wish to continue using the university email system must formally request that their email accounts be kept active. Please send an email to ITservicedesk@umb.edu indicating that you wish to continue using the university email system.
Contact:
Information Technology Services
Tufts University, Medford, Massachusetts
Retirement. Information for/about Former Faculty.
We are grateful to our former faculty members for their service and dedication to the university. If an academic department in the School of Arts and Sciences or School of Engineering would like to recommend a full-time faculty member for emeritus status upon retirement, please refer to Chapter 2 of the AS&E Faculty Handbook for criteria about this type of appointment.
Tufts is pleased to extend Emeriti faculty member’s university email address after retirement. This includes continued access to zoom and Tufts Box.
Contact:
Ferris State University, Big Rapids, Michigan
Emeriti Association. Obtaining Emeriti Status.
Ferris faculty members who are eligible for retirement are automatically granted Emeriti status.
Definition of Emeriti is a Ferris employee who retires from Ferris State University and has been granted the status as per Board of Trustees policy. Faculty and Administrative staff who meet the qualifications for retirement must formally request the Emeriti status and receive Board of Trustees approval.
If an employee is moving to Emeriti status, there will be up to a two-week delay to access Email (Outlook/Office 365).
Contact:
Information Technology Services for Retirees
University of Missouri, Kansas City
Information Services. Retiree Email Retention.
Upon faculty or staff retirement, email is not retained by default. If the form is submitted within 30 days of retirement date, the email account will be preserved.
If the form is filled out after 30 days from your retirement date, you will be given a new email account.
Contact:
Information Services – IT Help
Tufts University, Medford, Massachusetts
Retirement. Information for/about Former Faculty.
We are grateful to our former faculty members for their service and dedication to the university. If an academic department in the School of Arts and Sciences or School of Engineering would like to recommend a full-time faculty member for emeritus status upon retirement, please refer to Chapter 2 of the AS&E Faculty Handbook for criteria about this type of appointment.
Tufts is pleased to extend Emeriti faculty member’s university email address after retirement. This includes continued access to zoom and Tufts Box.
Contact:
Princeton University New Jersey
Retirement Eligibility and Emeritus Status.
Upon retirement, it is customary for the University, through its Board of Trustees, to approve the transfer of tenured professors in the ranks of Professor or Associate Professor to emeritus status. The University reserves the right to deny transfer to emeritus status.
Faculty will automatically retain their University computing privileges when they are granted emeritus status. In particular, there will be no change to their existing netID@princeton.edu email address upon becoming an emeritus faculty member.
Contact:
Office of Information Technology, Service Desk
Columbia University, City of New York
Office of the Provost. The Office of Faculty Retirement.
Many of the benefits that retirees can expect are listed on the Human Resources website under Retiree Benefits in the Current Retiree – Officers section. Retired faculty members will be able to secure:
a Columbia University Retiree ID card;
retain their Columbia email address;
continue to have use of the Columbia libraries (For a full list of Library access, visit: Columbia University Library Privileges).
Contact:
Information Technology – CUIT Service Desk
Fordham University, New York City
Information Technology, Account Retention and Termination Procedure
Upon Separation from the University, in the case of full-time Faculty retiring in good standing, Faculty may request approval from the Office of the Provost to have their current username retained or a new username created.
Fordham username provides access to files, software, wireless, access control, and payment systems throughout the University. IT Resources include computing, networking, communications, application, and telecommunications systems, infrastructure, hardware, software, data, databases, personnel, procedures, physical facilities, cloud-based vendors, Software as a Service (SaaS) vendors, and related materials and services.
Contact:
Retirees retain access to their personal IC email account.
Contact:
New York University, New York
Human Resources. Continuing Contract Faculty Retirement FAQs. May I continue to use my NYU email account after I retire?
When the human resources office in your school changes your employment status from “active” to “retired,” your access to your NYU Email—and the other NYU IT services listed below—will continue uninterrupted. You will still need to change your NetID password at least once a year to maintain the security of your account.
Contact:
PeopleLink, NYU Human Resources
State University of New York at Buffalo
UB Information Technology. Keeping your UBmail when you graduate or retire from UB.
Those graduating or retiring from UB are eligible to keep their UBmail address and account.
Your mailbox size will be reduced to 50GB. You will be unable to send or receive email if you exceed the limit. Please ensure you are below quota prior to retiring or graduating.
You must log in at UBmail.buffalo.edu at least once every 90 days. Checking your email with an app or email client alone will not work..
You must log in at outlook.office.com or with a connected app at least once every 90 days.
Contact:
North Carolina State University, Raleigh
Retiree Perks, Privileges, Continued Work.
As a retiree, you may retain your current NC State ID.
Retirees may retain their NC State email account (including Google Workspace) at the discretion of their department management. A department HR representative will submit a no-pay action in the HR System to maintain access.
Any tenured full-time faculty member, Special Faculty, SAAO Tier I or II who has served for ten or more years State University is eligible to apply for emeritus status. Status is granted to retiring full-time faculty and administrators in recognition of dedicated service.
Contact:
Cleveland State University, Ohio
Personnel Policies and Bylaws. Retirement.
For full-time faculty members who retire with at least ten years of service, the university shall automatically continue the following services: e-mail, internet access, library privileges, use of a Viking card, parking and recreation. Those services shall be offered under the same terms and conditions as to regular faculty. Each year by April first, a notice shall be sent via e-mail to which the faculty member shall respond affirmatively for services to be continued for the next year. A second e-mail shall be sent notifying retired faculty of the imminent termination of these services in the event that no affirmative response is received. After this second notice, services shall be terminated if the faculty member fails to respond affirmatively.
Contact:
Human Resources Information Systems
Oregon Institute of Technology, Klamath Falls
Retired and Emeritus Faculty. Resources and Services.
The Oregon Tech Library supports the continued intellectual endeavors of retired and emeritus Oregon Tech faculty by providing their access to the library’s collections and services. Oregon Tech emeriti retain their Oregon Tech e-mail accounts and enjoy the same library privileges as current faculty.
Contact:
Human Resources. Emerit Status.
At times, upon retirement, a faculty member who has not held the maximum rank for at least five years can be nominated for emerit status. This nomination usually comes from the department head or dean, and it’s typically done no more than six weeks before the faculty member’s retirement date.
Lifelong access to UO email accounts is only available to retired employees and emerit professors.
Contact:
Carnegie Mellon University, Pittsburgh, Pennsylvania
Eligible faculty who seek to have continued engagement with the university after retirement may be granted emerit faculty status. Whether employed by the university or not, emeriti faculty are granted certain privileges, services and benefits.
Tenure track, teaching track and research track faculty who are at the rank of associate or above, and librarian/archivist faculty at the rank of senior or above, who have served as faculty for at least five years are eligible to request emerit status at the time of retirement.
Emeriti faculty have access to electronic mail and networking through the university’s Computing Services. They have the right to use software for which the university has acquired a license to the fullest extent permitted by this license; any licenses or services which involve a charge may be funded by an emerit faculty member’s sponsored funds (if appropriate), discretionary funds (if any), or may be covered by the department head in the head’s discretion. They also retain full access to library facilities, including borrowing rights and interlibrary loan privileges.
Contact:
Computing Services Help Center
University of Pittsburgh, Pennsylvania
Technology Considerations When Planning Retirement. University Email Account.
Emeritus faculty will automatically retain their Pitt email address.
Staff in good standing may request to keep their Pitt email address or obtain a new Pitt email account when they retire.
To request that you retain your email address, contact your department for approval.
Each department has its own policies regarding continuation of email addresses, based on their security or business continuity needs. Permission is not guaranteed.
Upon approval, your department will identify that you should retain your University email account when they process your termination within Pitt Worx.
You can access Pitt email through myPitt or most licensed email apps. Note: Your Pitt email account does not provide a license for Microsoft Outlook.
An out of office message will need to be placed on the account for six months after the effective date of retirement to ensure business communications are routed to the department.
Contact your departmental IT administrator for help moving personal, data, or archive folders to your home computer.
You should remove yourself from any ENS/NotifyU opt-in notifications you signed up for
Retired staff email accounts that are not used within one year will be disabled.
Contact:
Human Resources. Retirees’ Email Address Retention Policy.
After retiring from the University, faculty and staff may retain access to University email according to the following protocols:
Full-time faculty may retain their existing email address.
Full-time staff may retain their existing email address. It is recommended that staff set their email to auto-reply for the first month after retiring and include a message regarding a current point of contact at the University for work-related matters.
Using the University’s electronic communication systems is a revocable privilege. Users must adhere to applicable University policies and procedures for ITS and Human Resources at all times when accessing University email.
Using and/or accessing University email without proper authorization is prohibited. Retained and assigned email addresses are not to be shared. Each email address user is solely responsible for all functions performed. In appropriate circumstances, the University reserves the right to review and/or monitor emails sent or received through its network, at its sole discretion.
Contact:
Information Technology Services
Information Technology. Retiree Email Account.
Retired faculty and staff constitute a vital part of the Lamar University community. Lamar University maintains and encourages relationships with retired faculty and staff.
You will get the same lea@lamar.edu that was assigned to you during employment; however, it is possible you will not have any alias email addresses that were associated with your account at the time of your employment.
If you’re transitioning from employment to retirement without a break in service, your previous emails will remain in your account.
Contact:
Texas A&M University, College Station
Human Resources & Organizational Effectiveness. Privileges and Benefits. Computing Resources.
In recognition of service to Texas A&M University, the following retiree privileges and benefits are also provided to faculty and staff who have earned service retirement from Texas A&M University.
Retirees of Texas A&M University College Station retain access to several computing systems, applications, and services for life. More details here. Note: Retirees are not eligible to purchase computer software.
Contact:
Texas State University, San Marcos
Honors and Benefits for Retired Faculty and Staff.
Retired faculty and staff constitute a vital part of the Texas State University community. It is appropriate for the university to maintain and encourage relationships with retired faculty and staff.
NetID, Microsoft 365 Web and Desktop Applications and Services – Access to a Texas State NetID, Microsoft 365 web, including email services are available upon request. Information Technology will ensure that retired faculty and staff using NetIDs will be included in the database used by the Texas State internet people search.
Contact:
University of Vermont, Burlington
Enterprise Technology Services. Retired Faculty and Administrative Officers.
Retired UVM faculty maintain access to their UVM account and to emails saved in the account, recognizing that any Non-Public Protected Data (NPPD) contained therein continues to be protected by UVM’s Privacy and Information Security Policies and Information Security Procedures, and the account owner is bound to follow protective prescriptions, which may change over time. Additionally, the account is subject to any potential investigations, litigation holds, or legal discovery of emails.
You also have access to UVM Libraries resources.
Licenses for Microsoft 365 services such as Teams have a per-user cost to UVM. To be responsible with UVM funds, non-active affiliation types are not licensed. However, emeriti and other retired faculty who are not employed by UVM can request access to Teams on an individual basis. To make a request, please Submit a Help Request.
Contact:
Enterprise Technology Services Knowledge Base
University of Virginia, Charlottesville
Information Technology Services, Accounts & Access, Account Process for Retirees
Only faculty and staff who have UVA Email (Academic Microsoft 365) at the time of their retirement are able to use the Retiree Account Process.
Email accounts@virginia.edu to request to keep your account active. Do this on or shortly after your retirement date.
Accounts must be renewed annually:
The retiree will receive several emails from identity@virginia.edu as the renewal date approaches (30, 15, 10, 5, and 1 day(s) before account expiration).
The retiree should contact Access Management via an email to accounts@virginia.edu to request an extension of their access as a retiree.
Contact:
Information Technology Services
Human Resources. Information Technology Services. Retirees.
As a Virginia Tech retiree, you join a group of more than 2,500 former university employees and qualify for a variety of privileges and benefits.
Retirees may keep their Virginia Tech email (“@ vt.edu”) address. These accounts may be set to forward to any other account desired by the retiree.
Support for services made available to retirees by Information Technology.
Contact:
HR Service Center
University of Wisconsin-Madison, Madison
Office of Human Resources. Information Technology. Privileges for UW–Madison Retirees and Emeriti.
UW–Madison retirees who have valid UW–Madison ID cards may have access to email and calendaring, web file storage, MyUW and oncampus wireless from the Division of Information Technology (DoIT). This list of tools is subject to change.
Retirees with a valid UW–Madison ID may also continue to have access to other specific DoIT services and products. Support for DoIT-provided technology services is available from the DoIT Help Desk.
Contact:
DoIT Help Desk
Retired (Emeriti) Professors Associations
Retired (emeriti) professors’ associations are serving both their members and the broader community. They provide a valuable platform for continued intellectual engagement, social connection, advocacy, community service, personal fulfillment, and the preservation of academic history. They enhance the lives of retired professors and contribute positively to the academic community and society at large.
Links are posted to the Associations of Retired (Emeriti) Professors because they support the availability of university information technology to professors upon retirement. This is important for their active aging in an increasingly digitized society.
As can be learned from the associations’ websites in English, the associations are affiliated with their universities. Most of them are in the United States and Canada. Their experience can be used to accelerate the participation of retired professors at European universities.
The Professors Emeriti Network seeks to collaborate with similar organizations for sharing best practices. Websites interlinking enables real-time and rational learning about the actions of others. This may help to establish contacts for possible eCollaboration in solving common problems.
Other associations are welcome to join. Representatives are kindly invited to provide a link to their website to be posted.
Professors emeriti are, by definition, retired professors. Their role in establishing and developing retired (emeritus) professors associations is great. The question is: In what way and to what extent can they help?
Australia
Australian National University Emeritus Faculty: a community of retired scholars, Canberra
University of New South Wales Association of Retired Faculty & Professional Staff, Sydney
University of Western Australia Emeriti Professors College, Crawley, Perth
Canada
College and University Retiree Associations of Canada – CURAC
University of Alberta Association of Retired Academic Staff, Edmonton
University of British Columbia Emeriti College, Vancouver
University of Calgary Retirees Association (UCRA), Alberta
University of Lethbridge Retired Faculty Association, Alberta
University of Manitoba Centre on Aging, Winnipeg
University of Ottawa Association of Retired Professors, Ontario
York University Retirees’ Association, Glendon, Toronto, Ontario
Europe
European Association of Professors Emeriti – EAPE
Association of Professors Emeriti of the University Federico II, Naples, Italy
University of Bologna Almae Matris Professores Emeriti, Italy
University of Edinburgh Retired Staff Association (URSA), United Kingdom
University of Galway Retired Staff Association (RSA), Ireland
University of Maribor Centre for Professors Emeriti and Retired Higher Education Teachers, Slovenia
University of Warwick Retired Staff Association – RSA, United Kingdom
Utrecht University Society of Professors, Emeriti and Partners (PEP), The Netherlands
United States
Association of Retirement Organizations in Higher Education – AROHE, Los Angeles
Arizona State University Emeritus College, Tempe
California State University Emeritus and Retired Faculty and Staff Association, Bakersfield
California State University Emeritus And Retired Faculty And Staff Association – ERFSA, Chico
Council of University of California Emeriti Associations (CUCEA)
Council of University of California Retiree Associations (CUCRA), Retiree Associations
Saint Mary’s College of California Association of Retired Staff & Faculty, Moraga
San Diego State University Retirement Association, California
Sonoma State University Emeritus and Retired Faculty & Staff Association, Rohnert Park
University of California Los Angeles – UCLA Emeriti Association
University of California San Francisco Emeriti Faculty Association
University of Southern California Retired Faculty Association, Los Angeles
CU Boulder Retired Faculty Association, Colorado
University of Hartford Emeriti Association, West Hartford, Connecticut
University of Georgia Retirees Association (UGARA), Atlanta
Valdosta State University Retirees Association – VSURA, Georgia
DePaul University Emeritus Society, Chicago, Illinois
University of Notre Dame Association of Retired Faculty & Professional Staff, Indiana
University of Northern Iowa Emeritus Association, Cedar Falls
University of Kentucky Association of Emeriti Faculty, Lexington
Smith College Emeriti Advisory Committee, Northampton, Massachusetts
University of Minnesota Retirees Association (UMRA), Twin Cities
Eastern Michigan University Emeritus Faculty and Staff Association
Michigan State University Faculty Emeriti Association, East Lansing
Washington University in St. Louis Society of Retired Professors and Administrators, Missouri
University of Nebraska Lincoln Emeriti and Retirees Association – ERA
Cornell University Academics & Professors Emeriti, New York
Oswego State University of New York (SUNY) Emeriti Association
Stony Brook University Emeriti Faculty Association, Long Island, New York
University of North Carolina Retired Faculty and Professionals Association (RFPA), Chapel Hill
University of North Carolina Charlotte Retired Faculty & Professional Staff Association, Charlotte
Case Western Reserve University Emeriti Academy, Cleveland, Ohio
University of Cincinnati’s Emeriti Association and Center, Ohio
Ohio University Emeriti Association, Athens
Oklahoma State University Emeriti Association, Stillwater
University of Central Oklahoma Emeritus Faculty Association, Edmond
Penn Association of Senior and Emeritus Faculty, Philadelphia, Pennsylvania
Texas State University Retired Faculty and Staff Association – RFSA, San Marcos
University of Texas System, Retiree Associations, Austin
University of Utah Professors Emeriti Club, Salt Lake City
University of Vermont Retired Faculty and Administrative Officers (RFAO), Burlington
Asia Pacific
University of Guam Society of Emeritus Professors and Retired Scholars, Mangilao
Links to ePublications
Age friendliness refers to the attitudes, behaviors and messages of the community towards older people. An inclusive society appreciates and shows respect for the elderly and encourages older people to participate more in their city’s social, civic and economic activities. Age friendliness, as defined by the World Health Organization (WHO), refers to creating an environment that enables and supports individuals in different aspects of life as they age, fostering life satisfaction and personal well-being.
A university that ensures its professors that they can continue to use the university’s information technology after retirement is an age-friendly university.
Links to ePublications (articles, papers, reports) dealing with the retention of the university email account of all retired university professors are published. This is a contribution to the exchange of best practices.
When it comes to keeping a university email account upon retirement, American universities are more favorable to professors than European ones. What can retired professors do in Europe? ChatGPT, 22/08/2024.
How are Retired (Emeriti) Professors Organized Within Their University? Jože Gričar. 14/08/2024.
Why do retired academics need continued access to information technology to make ongoing contributions to their universities and society? ChatGPT 01/08/2024.
How Can Retired (Emeriti) Professors Associations Support the Use of University eTechnology. Jože Gričar, 19/07/2024.
What are the consequences of canceling the university email account of professors upon retirement? ChatGPT 11/07/2024.
What do universities where professors retain their email accounts upon retirement have in common? ChatGPT 01/07/2024.
Why would all professors who want, be able to retain their university email account upon retirement? Jože Gričar, 06.06.2024.
Is a university age-friendly that cancels the email address of professors upon retirement? ChatGPT 24/05/2024.
Is it ethically correct that a university does not allow a professor to use the university email account after retirement? ChatGPT, April 3, 2024.
Third National Benefits Survey (2023) of Curac/Arucc Member Colleges and Universities. Daniel Sitar, Robert Drummond, Paul Marantz, Kent Percival. College and University Retiree Associations of Canada – CURAC, Benefits Committee, March 2024: 21.
Retention of university email address of higher education teachers after retirement. A Statement Paper. Professors Emeriti Network, December 27, 2023.
Senior Scholars and Professors Emeriti Project. Survey findings summary report. Centre on Aging, University of Manitoba, December 2023: 10.
The Age-Friendly University: engaging retirees. Some of the principles of an AFU include promoting intergenerational learning and sharing expertise between learners of all ages. Dr. Bill Kops, Professor Emeritus & Dr. Michelle Porter, Professor, University of Manitoba. Academic for life. University Affairs, Nov 15, 2023.
Ethical and legal aspects related to the contributions of emeriti professors to the public good. Lucija Čok and Gregory Sadlek, Luigi Campanella, George Christodoulou, Jože Gričar, Carole-Lynne Le Navenec, Heinrich C. Mayr. The Capital of Knowledge of Emeriti in Action. Proceedings of the Second International Congress, April 28-30, 2022, Naples, Italy. Edited by Natale Gaspare De Santo, Vincenzo Bonavita, Luigi Campanella, Malcolm Phillips, Dennis V. CokkinosItaly. Society for the Propagation of Useful Books, Athens, 2023: 43-48.
Retired Professors Entitlements for Access to University IT: Universities Policy. Report. By Jože Gričar. Professors Emeriti Network, March 2022: 23.
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Attached documents:
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Emeriti University Email Account Age-friendly ChatGPT 24.05.2024
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Emeriti university email account for retired professors Jože Gričar 05.06.2024
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Emeriti. Consequences of canceling the university email account upon retirement ChatGPT 11.07.2024
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Retired (Emeriti) Professors Associations How Can Support University eTechnologies Usage 19.07.2024
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Retired academics Why do they need continued access to IT ChatGPT 01.08.2024
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Emeriti How are Retired Professors Organized within their University August 14 2024
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Emeriti University mail account upon retirement Differences US vs. Europe